Clinical Staff Spend 30–40% of Their Time on Documentation.
Some of That Can Be Zero.
Intake forms, health-record entry, referral letters, insurance claims — every hour on these is an hour away from patients. We automate them at 97%+ accuracy, built to the health-record standard (HL7 FHIR) and fully GDPR-compliant.
documentation & admin tasks
(AMA / JAMIA research)
patient intake pipeline
healthcare document project
What's Actually Draining Healthcare Operations
These aren't edge cases. They're the daily reality of clinics, hospital networks, and medical practices across Europe.
Admin staff spend hours a day copying paper forms, emails, and PDFs into the patient record system (EHR), field by field — with the typos, missing values, and compliance risk that brings.
When intake forms take 2–3 days to reach the record, care runs on incomplete information: appointments booked without allergy data, referrals sent without full medication histories. The backlog has clinical consequences.
Paper forms in drawers, PDFs in inboxes, scan folders with no access controls. Every record outside an encrypted, audited system is a GDPR exposure — whether or not anyone has checked.
Pre-authorisation requests, referral letters, discharge summaries — each a different format needing manual entry. It all lands on the staff already handling intake, so the queue never clears.
Inside the Healthcare Build
From 3-Day Backlog to Same-Day Patient Intake
Receptionists transcribing paper forms into the record by hand, errors creeping in, paper files scattered across the clinic — a GDPR exposure no one had audited in months. We built a system that reads handwritten or digital forms at 97%+ accuracy, checks them against the patient record, and files them to the health-record standard (HL7 FHIR) the same day.
~7.5 FTE-hours/day of transcription eliminated (€47K) + GDPR risk reduction (€40K) + same-day processing enabling patient throughput gains (€88K). Payback: ~9 weeks.
Healthcare Automation Has Non-Negotiables
Accuracy, compliance, and auditability aren't optional features in healthcare. They're the architecture.
Reads both printed forms and handwriting. It cleans up scans first — straightening and sharpening them — so it works on real-world paper, not just tidy files.
Every record is checked against the health-record standard (HL7 FHIR) before it's written. Anything that doesn't fit, or that the system is unsure of, goes to review — never silently into the record.
Every source document is stored encrypted, with access logged, retention set, and deletion handled. No more PDFs in email or unaudited scan folders.
When the system isn't confident, the record goes to staff for a quick check first. It clears the legible 95%; people handle only the genuinely unclear cases.
What Powers the Intake Pipeline
How many forms does your team process manually each day?
Tell us your intake volume and your EHR platform. We'll show you what a pipeline would look like, with GDPR and compliance already factored in.
Plan my intake pipeline