Ten Thousand Invoices a Month.
None of Them Should Be Touched by Hand.
Logistics runs on documents: invoices, bills of lading, proof of delivery, rate sheets. Every one processed by hand is a cost. We automate them at 99% accuracy, straight into your ERP.
(Ardent Partners research; includes labour, errors, rework)
logistics document pipeline
invoice automation project
Where Logistics Operations Haemorrhage Time
These aren't abstract problems. They're the Monday morning reality for most logistics and supply chain teams.
Carrier invoices, supplier invoices, freight bills — every one a different layout, field name, and currency. At 10,000+ a month, keying them in by hand is a full-time job.
The real cost isn't the typo — it's the fallout: payment disputes, duplicate payments, reconciliation time. A 12% rework rate on 10,000 invoices is 1,200 fixes, every month.
A document sitting unopened in an inbox costs you: late payments, missed carrier deadlines, disputes that escalate because nobody caught the discrepancy for three days.
Email-driven document flows give you no live view. You learn something went wrong when a vendor chases you, not when the document arrived.
Inside the Logistics Build
A real project. The numbers below are from it.
From 40 Hours of Data Entry to Zero
Three people keying 10,000+ invoices a month into the ERP: 40 hours a week, a 12% error rate, and a growing backlog. Two earlier automation attempts had failed on the sheer variety of formats. We built one that handles that variety instead of fighting it.
3 FTEs redirected to vendor negotiations (est. €135K loaded salary) + error remediation eliminated (est. €20K/yr). Payback: ~7 weeks.
See this and 8 more case studies →What a Production Logistics Pipeline Actually Looks Like
Not a demo. A system that handles your actual document formats — including the ones that don't follow any template.
Accepts documents from email, carrier feeds, and manual uploads — every channel you already use — into one pipeline. You don't have to standardise anything first.
It reads invoice variants from 50+ carriers without being retrained for each one — even the ones that follow no fixed template.
Every record passes your checks — VAT numbers, PO matching, rate verification, duplicates — before it reaches the ERP. Anything uncertain goes to a person, not into your books.
Connects directly to SAP, Oracle NetSuite, Microsoft Dynamics, AFAS, or your accounting system. Not a CSV export — a live write, confirmed, with errors caught.
The Logistics Tech Stack, in Plain Terms
How many invoices does your team process manually?
Tell us your volume and your ERP. We'll tell you honestly what a pipeline would look like and what it would cost.
Scope my invoice pipeline