Logistics & supply chain

Invoices and shipping documents, processed without retyping

Logistics runs on invoices, bills of lading, proof of delivery and rate sheets. We build systems that read them, check them and put the data straight into your ERP.

Problems you’ll recognise

Where the time goes

Typing in invoices at scale

Carrier invoices, supplier invoices and freight bills each arrive in a different layout, with different field names and currencies. At thousands a month, keying them in is a full-time job.

Industry estimate: €10–20 per manually processed invoice, including labour, errors and rework (Ardent Partners).

Errors and the rework behind them

The typo itself is small. The payment disputes, duplicate payments and reconciliation time that follow are not, and they come back every month.

Documents waiting in inboxes

A document nobody opens for three days leads to late payments, missed carrier deadlines and disputes that grow because nobody caught the difference in time.

What we built for a logistics client

From 40 hours of data entry to zero

Document processing · Logistics

Before: Three people keyed more than 10,000 invoices a month into the ERP, about 40 hours a week. Two earlier automation attempts had failed on the variety of formats.
What we built: A pipeline built for that variety: it reads and classifies each invoice, checks it and routes it into the ERP within minutes.
Result: Invoices now flow into the ERP at 99% accuracy, only the exceptions reach a person, and the three people now work on vendor negotiations.

€155K saved a year

Manual processing85% less

Show the calculation

Counted in full, the manual process cost about €12.9K a month: processing time, fixing errors, missed early-payment discounts, supplier disputes, oversight and time taken from other work. That is about €155K a year. Payback: about 10 weeks, on a build of about €28K.

See the full breakdown

Read the full case

The service behind it

What the pipeline does

This is our document processing service, set up for logistics documents.

Takes documents from email, carrier feeds and uploads into one pipeline, with no need to standardise anything first.
Reads invoice variants from 50+ carriers without retraining, including ones that follow no fixed template.
Checks VAT numbers, PO matches, rates and duplicates before anything reaches the ERP. Anything uncertain goes to a person.
Writes directly into SAP, Oracle NetSuite, Microsoft Dynamics, AFAS or your accounting system, and confirms every write.

Technical details

Azure Document Intelligence

Reads the text off every document

GPT-4o

Makes sense of any layout

Python / FastAPI

Runs the pipeline end to end

PostgreSQL

Stores the data and the audit log

Celery + Redis

Scales to high volume

ERP API (SAP / NetSuite / Dynamics)

Writes straight into your system

Free 30-minute call

How many invoices does your team process by hand?

Tell us your volume and your ERP. We’ll tell you honestly what a pipeline would look like and what it would cost.

“You talk to me, the engineer who builds your system. If AI isn’t the right fix for your problem, I’ll tell you.” Ayman Santeer, Founder

Book a free call

Prefer email or phone?

contact@elanova.ai +31 6 40747312 WhatsApp